Incoming mail
Paper archives cost space, time and money
Many companies, institutions and administration authorities store huge volumes of documents in paper archives for evidentiary purposes that may arise in the future. The original paper documentation can then be produced in court in a legal dispute. Such document warehouses incur high maintenance costs, however, and prevent consistent and therefore time-optimised work processes for handling the documents.
Archiving with electronic signatures
To cut down paper-based archives, the digitalisation of documents (for instance at the inbox stage) and subsequent archiving in an electronic archive is today already a common procedure. When digitalising paper-bound documents, however, it is necessary to prove that the electronic image is identical with the original copy to preserve its legal evidential value. In order to achieve this, an authorised employee documents the match at the scan workstation by appending an electronic signature.
Generating signatures directly in the scan process
The signature functions from OpenLimit are easily and quickly integrated in the scan process using standard interfaces. This guarantees that personal signatures are generated in compliance with legal stipulations even where high-volume documentary procedures are concerned. Our bulk signature solution enables you to sign large numbers of scanned documents in a single operation. This means that you can simultaneously scan other paper-based documents during the signature process.
Digitalisation, verification and legally compliant documentation
The powerful capabilities of the OpenLimit solution are also demonstrated by the freely selectable choice of format during digitalisation. All relevant image formats and the future-proof PDF/A format are supported. And what is even more important is that the transfer of the electronically signed documents to the archive incorporates an automated verification function, including the generation of detailed validation documentation. Long-term archiving of original paper documents has at last become superfluous.
Industries
Products
Contact
- For further information please contact us directly:
Phone: +41 41 560 1020
distribution[at]openlimit.com
